Microsoft VIVA Insights: Foster Productivity And Wellbeing In A Hybrid Workplace

  • Over 70% of workers want flexible remote work options to continue. Therefore, employee productivity will need to be defined much more broadly — inclusive of collaboration, learning, and well-being, while ensuring flexibility in when, where, and how people work.
  • Employees are struggling, and leaders need to find new ways to help them. However, with remote work, there are fewer impromptu encounters to ask employees, “Hey, how are you?”
  • Employees are overwhelmed. 54% feel overworked, 39% feel exhausted. Time spent in Microsoft Teams meetings has more than doubled (2.5X) globally. The average Teams user is sending 45% more chats per week and 42% more chats per person after hours.

Exploring VIVA Insights

Fostering Productivity And Well-Being In A Hybrid Workplace With Microsoft VIVA Insights

1. For Individuals

  • Seamlessly manage daily asks across chats, email, and shared documents in a single place within Teams while taking out time for regular one-on-one meetings to maintain strong work networks.
  • A daily briefing email from Cortana (available in English, Spanish, French, German, Portuguese, and Italian) that helps people kickstart their workday with prompts and insights on meetings to prepare for, opportunities to connect, and commitments to follow through.
  • Focus plan in MyAnalytics enables employees to reserve up to four hours every day for uninterrupted work, indicate preference of time of day for focus time, and mute Teams notifications to reduce distractions.
  • A virtual commute experience to help employees peacefully wrap up their workday with reminders to leave work, a quick guide to close out the day’s tasks, preview what’s on the plate for the next day, and mindfully reflect on how they felt during the day.
  • Integration with Headspace to deliver a curated set of guided meditations that help employees recoup their mental energy.
  • The Delay Delivery inline suggestion feature in Outlook (currently available with Microsoft 365 E5) helps users schedule email delivery in line with the respective time zones of the recipients.

2. For Managers And Leaders

  • Managers may look into work trends and patterns that cause burnout, such as too little focus time, stretching beyond work hours, and meeting overload.
  • A Glint Microsoft BI dashboard combines feedback from Glint’s “how people feel” with data from VIVA Insights about “how people work” to identify where individuals and teams are struggling, modify work practices, and study the impact of these changes.
  • To build organizational resilience and boost overall employee satisfaction and engagement, leaders can use insights from Microsoft VIVA and identify ways to break down silos, strengthen existing connections, and build cohesion.
  • An open-source repository of low-code pre-built visualizations, reports, and functions — available for Workplace Analytics customers — to help leaders deep dive and address specific business challenges.

Microsoft VIVA Insights Pricing

  • Free tier — includes the VIVA Insight app (similar to the MyAnalytics app)
  • Managerial and organizational insights require a Workplace Analytics license (to be renamed VIVA Insight license) priced at $2 per seat/per month for Microsoft 365 Enterprise E5 subscriptions and $6 per seat/per month if adding to any other license level.

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